Adding an event to the UD events calendar

Follow these steps to ensure your event is properly added to the University of Delaware (UD) Events Calendar and increases its visibility, particularly for the College of Engineering web pages:

Step-by-Step Process

1. Log In
   • Access the UD Events Calendar platform.
   • Log in using your UD credentials.
2. Input Event Details
   • Fill out the required fields with the following information:
     • Event Name: Provide a clear and concise title.
     • Description: Include relevant details about the event.
     • Date and Time: Specify when the event will occur.
     • Location: Indicate where the event will take place (physical or virtual).
     • Photo: The event photo will appear on the event page and as the thumbnail when displayed on the website.
       • Ideal image size is 478 x 310px but you should allow for at least a 50px border to allow for cropping of the image at different sizes.
         • Rectangular photos will translate better than square photos in Localist
         • Use non-text-heavy photos as there are multiple viewpoints they’ll be referenced
         • If you must use text-heavy photos, aim for the text to be as close to the center of the image as possible.
         • Aim for photos without too much white space for a better end-look
       • If you don’t have an image, you can use this image Event Calendar Thumbnail Image (Image will open in a new window, right click on image and select Save As…)
     • Contact Information: Add contact details for inquiries.
     • Ticket Link: If applicable, include a link for ticket purchases or registration.
3. Select Filters
   • Use filters to categorize your event appropriately:
     • Event Type:
       • To display your event on the COE homepage and department websites, select College of Engineering.
     • Department Dropdown:
       • Choose your department, program, or center name to ensure visibility on specific pages.
     • Groups:
       • The Group designates the “host” of the event and will appear in the top of the detail page. Each department and some centers have a group created for them. There are also a few instances where a special group has been set up to allow for a custom listing of events. If you think you need an additional group, submit a ticket to the communications team.
4. Submit
   • Review all details for accuracy and completeness.
   • Submit the event to finalize its addition to the calendar.
   • Events require approval from a calendar administrator but generally take less than 24 hours to appear.